Privacy Policy

1Information We Collect

1.1 Personal Information You Provide

We collect personal information that you voluntarily provide when you:

• Register as a visitor or exhibitor for the event
• Subscribe to our newsletter or updates
• Contact us through our website or phone
• Fill out feedback forms or surveys
• Book a stall or make any booking inquiry

This information may include:

• Full name and designation
• Email address
• Phone number and WhatsApp number
• Company name, type, and registered address
• Business category and product interests
• GST number (for exhibitors)
• Any other information you voluntarily submit

1.2 Automatically Collected Information

When you visit our website, we may automatically collect certain technical information, including:

• IP address and approximate geographic location
• Browser type, version, and operating system
• Pages visited, time spent, and navigation path
• Device information (mobile, desktop, tablet)
• Referring website or source of your visit
• Cookies and similar tracking technologies

2How We Use Your Information

We use the information collected for the following purposes:

• Event Management: Processing registrations, managing stall allocations, and coordinating event logistics
• Communication: Sending event confirmations, reminders, updates, and announcements
• Marketing: Sending promotional materials and information about future editions (with your consent)
• Networking: Facilitating business connections between exhibitors and visitors on the show floor
• Analytics: Understanding how users interact with our website so we can improve it
• Legal Compliance: Fulfilling legal obligations and protecting our rights where required
• Customer Support: Responding to inquiries and providing assistance before, during, and after the event

3Information Sharing and Disclosure

3.1 With Exhibitors and Sponsors

With your explicit consent during registration, we may share your basic contact information (name, phone, email, company) with exhibitors and sponsors to facilitate business networking. You can opt out of this sharing at any time by contacting us.

3.2 Service Providers

We may share your information with trusted third-party service providers who assist us in running the event and website, including:

• Website hosting and technical maintenance
• Email and SMS delivery services
• Payment processing (if applicable)
• Event management software and tools
• Analytics and marketing platforms

These providers are contractually obligated to handle your data securely and only for the purposes we specify.

3.3 Legal Requirements

We may disclose your information if required by law, court order, or governmental regulation, or if necessary to protect our legal rights, prevent fraud, or ensure the safety of our visitors and exhibitors.

3.4 Business Transfers

In the event of a merger, acquisition, or transfer of assets, your information may be transferred to the acquiring entity, subject to the same privacy protections described here.

4Data Security

We implement appropriate technical and organizational measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These include:

• Secure server infrastructure with restricted access
• Encryption of sensitive data in transit and at rest
• Regular internal security reviews
• Access controls — only authorized team members can access personal data
• Staff training on responsible data handling

While we take every reasonable precaution, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security but commit to notifying you promptly in the event of any data breach that may affect you.

5Cookies and Tracking Technologies

We use cookies and similar tracking technologies to enhance your browsing experience on our website. Cookies are small files stored on your device that help us:

• Remember your preferences and settings
• Analyze website traffic and page performance
• Provide a smoother, more personalized experience
• Understand how visitors navigate our site

You can control and manage cookie settings through your browser preferences. Please note that disabling cookies may limit your ability to use certain features of our website.

6Your Rights and Choices

You have the following rights regarding your personal information held by us:

• Access: Request a copy of the personal information we hold about you
• Correction: Request correction of inaccurate or outdated information
• Deletion: Request deletion of your personal information (subject to legal obligations)
• Opt-Out: Unsubscribe from marketing communications at any time using the unsubscribe link in any email we send
• Data Portability: Request a portable copy of your data
• Withdraw Consent: Withdraw your consent for data processing at any time, where we rely on consent as the legal basis

To exercise any of these rights, please contact us at info@electricexhibition.in. We will respond to all requests within 30 days.

7Data Retention

We retain your personal information only for as long as necessary to fulfil the purposes outlined in this policy, unless a longer retention period is required by law:

• Visitor registration data: 2 years after the event
• Exhibitor data: 5 years for business and tax compliance purposes
• Marketing and newsletter data: Until you unsubscribe or request deletion
• Website analytics data: Up to 24 months in aggregated, anonymized form

After the applicable retention period, your data is securely deleted or anonymized.

8Third-Party Links

Our website may contain links to third-party websites including social media platforms, partner organizations, and exhibitor websites. We are not responsible for the privacy practices, security, or content of those external sites.

We encourage you to review the privacy policies of any third-party site you visit before submitting your personal information. A link from our website does not imply our endorsement of their privacy practices.

9Children's Privacy

Electric Exhibition is a strictly B2B trade event intended for business professionals aged 18 and above. We do not knowingly collect or solicit personal information from anyone under the age of 18.

If we become aware that we have collected personal information from a minor without appropriate consent, we will take immediate steps to delete that information. If you believe we may have collected information from a minor, please contact us immediately.

10Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or how we run the event. When we make material changes, we will:

• Post the updated policy on this page with a revised "Last Updated" date
• Where appropriate, notify registered users by email

We encourage you to review this page periodically to stay informed about how we protect your information. Continued use of our website after any changes constitutes your acceptance of the updated policy.

11Contact Us

If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle your personal data, please get in touch with us:

• Email: info@electricexhibition.in
• Phone: +91 63592 33490
• WhatsApp: +91 74349 33430
• Address: Black Rock India, 41 – 4th Floor, City Center, Swastik Char Rasta, C G Road, Navrangpura, Ahmedabad, Gujarat – 380009, India